Information we collect from our users and subscribers is as follows.
If you wish us to remove your data from our records, please email us at firstname.lastname@example.org and we will take care immediately.
If you subscribe to our newsletter, your email address will be added to our MailChimp account. We use this to send you regular updates of our activities for both Samita ASBL and Tilorien Monastery and other interesting news about us and our teachers. If you no longer wish to receive the newsletter, simply press “Unsubscibe” at the bottom of each newsletter or email us.
If you have completed our Membership signup form, your details are being stored in our membership register on our secure Google account. This list is only available to the Administrative Board and to the Belgian authorities should they request it. You are officially a ‘Member’ of Samita ASBL under Belgian law as outlined in our Constitution. You will receive the minutes of our Board meetings and are invited to the Annual General Meeting. If you no longer wish to be a member, please email us so we can remove your details from our Membership Register.
Contact forms and email
If you have completed our contact form, your email and message are stored on our secure Google account. It will only be used to reply to you via email. If you wish us to remove your original message or any of the correspondence we had with you, please let us know.
Retreat Application forms
All data you complete on a retreat application form is only used for the purpose of registration of the retreat and for contacting you with questions and concerns. This data is kept in our secure Google account. This data is shared with the teacher of the retreat and is also accessible by the administrative team. Of course every retreat differs and specific information will be posted with each retreat. This data is deleted within 2 months after the end of the retreat.
Overnight Staying at Tilorien Monastery
If you wish to stay overnight at Tilorien Monastery, we need some information from you. We are required by law to have this information about people who are staying at our property and of course we also want to know who the person is who wants to stay with us. This information is kept in our secure Google account and is accessible to the Administrative Board of Samita ASBL as well as to the resident nuns of Tilorien Monastery. If you wish this information to be removed after your stay or when your stay is cancelled, please contact us.